Texas Vaccines for Children (TVFC) Program
Patient Eligibility Screening Record
A record of all children 18 years of age or younger who receive immunizations through the Texas Vaccines for Children (TVFC) Program must be kept in the health care provider’s office for a minimum of five (5) years.
The record may be completed by the parent, guardian, individual of record, or by the health care provider.
TVFC eligibility screening and documentation of eligibility status must take place with each immunization visit to ensure eligibility status for the program.
While verification of responses is not required, it is necessary to retain this or a similar record for each child receiving vaccines under the TVFC Program.
* Underinsured includes children with health insurance that does not include vaccines or only covers specific vaccine types.
Children are only eligible for vaccines that are not covered by insurance.
In addition, to receive VFC vaccine, underinsured children must be vaccinated through a Federally Qualified Health Center (FQHC), a Rural Health Clinic (RHC), or under an approved deputized provider.
The deputized provider must have a written agreement with an FQHC or an RHC and the state, local, or territorial immunization program in order to vaccinate underinsured children.
** Other underinsured are children that are underinsured but are not eligible to receive federal vaccine through the TVFC Program because the provider or facility is not an FQHC or an RHC, or a deputized provider.
However, these children may be served if vaccines are provided by the state program to cover these non-TVFC-eligible children.
*** Children enrolled in the State of Texas Children’s Health Insurance Program (CHIP).
An agreement between the DSHS Immunization Unit and CHIP stipulates that vaccines for eligible CHIP enrollees are purchased through the federal contract.